School Coordinator Assistant
School Coordinator Assistant
Job Description
Hours: 10am-4pm
Days: 5 days a week, Tuesday – Saturday
Start Date: Mon, 10th June 2024
Purpose and Scope of the Post:
The Gaiety School of Acting – The National Theatre School of Ireland is seeking an enthusiastic, efficient and creative Coordinator Assistant to support the School’s Coordination and Administration Department. This post reports directly to the School Coordinator.
Duties & Responsibilities include:
Administrative:
- Manage Fee Collection
- Administration and coordination of Direct Debit mandates
- Ensuring all staff are Garda Vetted and up to date in Child Protection training, and booking training where applicable.
- Assigning Tutors to classes, finding cover if and when appropriate
- Implementing and enforcing policies and procedures relating to governance and course delivery
- Assisting with the preparation and dissemination of all paperwork for students prior to commencement
- Booking of venues and staffing appropriately for classes and events
- General administrative duties
- Scheduling and booking of theatre visits and lectures
- Any other duties as agreed with the Co-ordinator or General Manager as deemed necessary
- Creating & monitoring a host rota for weekend drama classes
- Overseeing the smooth running of Young Gaiety classes on Saturdays during term time.
Communications:
- Developing and maintaining good communication with all tutors to facilitate improved feedback and awareness of course/student issues
- Assist in the coordination of one staff meeting per term for each of the programme areas
- Communicating with students and Young Gaiety parents where needed
Production:
- Assist the coordinator with all showcase performance management through meeting with tutors, identifying requirements, communicating with admin staff, obtaining sign off on expenses, and managing the communication with students.
- Ensure that all Company performances are properly resourced and prepared for.
- Front of House Duties as required.
Person Specification
Essential skills and experience:
- High level of literacy, communication and organisational skills
- Computer literacy and knowledge of google suite
- Ability to work in a constantly busy work environment with a high level of time management
- Problem solving skills
- Excellent communication skills
- Ability to manage several tasks and projects simultaneously
- Team player
- Fluent English
- Resourcefulness
- Creativity
- Works on initiative
Desirable:
- Minimum of 1 year experience in an administrative role
- Knowledge of and interest in arts/theatre/education
- Experience working with Spektrix software or similar CRM/ ticketing system
Salary and Hours:
The salary for this post is €26,416 pro rata/ €19,812 gross. This post is 30 hours per week.
Work outside these hours may be required. No overtime is payable, however time in lieu is offered.
Application:
Please email a copy of your CV and letter of application to manager@gaietyschool.com including two references.
Closing date:
The closing date for receipt of all applications is 5pm Wednesday 8th May 2024.
Interviews will be taking place on Tuesday the 15th May 2024.