Type: Full Time (40 hours per week)

Location: 15 MacCurtain Street, Cork City. Hybrid working option available in line with the needs of the business.

Closing Date: Wed 13th July, 12PM

Reporting to the Executive Director/CEO, duties will include:

  • Providing Administrative Support to the Senior Management team and all departments at The Everyman.
  • Ensuring a smooth and efficient flow of information throughout the company, the building and between all internal departments.
  • Coordinate office activities and operations to secure efficiency and compliance to company policies.
  • Ensuring that all company policies and procedures are up to date and communicated to all relevant personnel.
  • Liaising with Producing Team and issuing contracts to visiting companies.
  • Liaising with visiting theatre companies on issues such as riders, travel, accommodation, marketing etc. and ensuring that all relevant information relating is circulated to all departments – Technical, Marketing, Finance etc.
  • Organising Meetings, taking minutes, circulating minutes in a timely fashion.
  • Diary management tasks for CEO and AD, and arranging appointments, booking meeting rooms, conference facilities and staff events.
  • Overseeing filing system and storage for entire company, digital and hard copy.
  • Creating and updating databases for various forms of data i.e. box office, marketing, production data.
  • Overseeing smooth running of IT system and ensuring that software licences are up to date, liaising with Adapt IT, our IT partners.
  • Liaising with the Finance Manager to purchase new hardware where necessary.
  • Assisting with the writing and administration of funding applications.
  • Taking inventory and replacing office supplies when necessary.
  • Submitting reports and preparing presentations and general research.
  • Organising training and ensuring that all relevant training is up to date.
  • Support with budgeting, bookkeeping and financial administration.
  • Be the Company’s child protection officer and ensure that all child protection policies and training are up to date.
  • Take the lead on internal committees such as Health & Safety.
  • Dealing with email enquiries through the company’s general e-mail address.
  • Arranging both internal and external staff events and meetings.
  • Represent The Everyman at industry and community functions and training as necessary.
  • Any other such duties as may reasonably be requested by the Executive Director/CEO

Skills Required:

  • Excellent Organisation, Communication & Interpersonal Skills
  • Attention to Detail
  • Excellent Computer Skills
  • Experience with accounting and bookkeeping systems (not essential)
  • Research & Analysis
  • Flexibility – we are a working theatre and occasional evening or weekend work may be required!
  • An interest in, and knowledge of, the Arts/Entertainment would be an advantage

Please apply for the role of Senior Administrator by sending a letter of application accompanied by a CV to recruit@everymancork.com. Shortlisting of candidates will be based on information contained in their CV and covering letter. All applications and queries will be treated in the strictest of confidence.

Deadline for applications: Wed 13 July, 12PM

Job Description
Date Posted: 23 June 2022
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